Free Dance Studio Operations Suite

Studio Ops Command | Infinity Edition

Designed to bridge the gap between artistic passion and business logic.

Welcome to your new Studio Operations Command Center. This suite of four powerful calculators allows studio owners to move from "guessing" to "knowing" in seconds. Whether you are pricing a competition team, auditing your room usage, or forecasting your next recital, the math is done for you.

1. Capacity Audit

Stop guessing if your classes are full. Know exactly how much revenue you are leaving on the table.

How to Use It

• Measure: Input the dimensions of your studio room (Length & Width).
• Adjust: Use the "Dead Space" slider to account for pillars, desks, or sound systems that eat up danceable floor space.
• Input: Enter your current enrollment and tuition rate for that class.
• Visualize: The tool instantly generates a "Blueprint" showing occupied spots vs. empty revenue opportunities.

Why It Matters

• Safety & Liability: It flags when you are over capacity, reducing injury risk.
• Hidden Revenue: Finding just 3 empty spots in a prime-time class can equal $2,500+ in annual revenue.
• Efficiency Score: See your room's utilization percentage instantly. If you are at 40%, it’s time to consolidate classes!

2. Fee Bundler

Eliminate "nickel-and-diming" parents while protecting your profit margins.

How to Use It

• Input Base Costs: Enter the competition entry fees and number of dancers.
• Teacher Travel: Input your estimated teacher travel costs. The tool automatically adds a 10% Insurance Buffer to cover Uber surges, unexpected taxes, or parking.
• Admin Surcharge: Set your administrative percentage (e.g., 15%) to cover the time spent on music uploads, registration, and logistics.

Why It Matters

• Friction-Free Payments: Parents prefer one "Event Bundle" price over five small charges.
• Profit Protection: You never quote "net" costs again. The 10% buffer ensures the studio doesn't lose money on travel variances.
• Professional Communication: It automatically generates a Parent Letter explaining the fee structure, ready to copy and paste.

3. Recital Revenue Forecaster

Treat your end-of-year show like the major revenue event it is.

How to Use It

• Venue Stats: Enter your theater's seat count and your ticket price.
• Scale: Input the number of shows you plan to run.
• Forecast: Use the slider to estimate a "Sell-Out Percentage" (e.g., 85%).

Why It Matters

• Budget with Confidence: Know your "Gross Revenue Potential" before you sign the venue contract.
• Goal Setting: See exactly how many tickets you need to sell to hit your financial targets.

4. Hourly Margin Calculator

Are your private lessons actually making money?

How to Use It

• The Charge: Enter what you charge the parent per hour.
• The Costs: Enter the teacher's hourly pay rate AND the hourly rental value of the room (e.g., could you rent that room to a yoga instructor for $40/hr?).

Why It Matters

• True Profitability: Many owners forget that the room itself has a cost. If you charge $60, pay the teacher $30, and the room costs $25 to operate, you are only making $5 profit.
• Data-Driven Decisions: This tool reveals if you should raise prices or stop offering low-margin privates during prime time.

Additional Features

• Night Ops Mode: Toggle Dark Mode for late-night admin work that's easy on the eyes.
• Auto-Save: Your data saves instantly to your device. Close the tab, come back later, and pick up right where you left off.
• Executive Reports: Generate a professional PDF report of your audit to share with partners or keep for your records.

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